Faculty and Staff Resources
As a Utah Tech Employee, what do I need to know?
Title IX is a federal law that prohibits sex discrimination in education, including in employment, at any educational institution receiving federal funds. Title IX imposes certain obligations on schools that center on the prevention of, response to, and remediation of incidents of sex discrimination. This includes sexual harassment and sexual violence.
When can staff or faculty report a concern anonymously?
Staff and faculty may anonymously report when self-reporting a Title IX or Title VII incident. However, they may not report anonymously when fulfilling their mandatory reporter duties. Please note, that reporting anonymously may limit the UT’s ability to investigate the incident or provide resources.
Report an Incident as a Mandatory Reporter
You may make your report using the online incident report system which is avaible 24hrs, in person by visiting HCC 579, by calling 435-652-7747, or emailing the Equal Opportunity & Title IX office at TitleIX@utahtech.edu.
Provide the names for both parties; it is helpful if you have their ID# number.
If you make your report using email, you can forward the student’s email, type your conversation notes, and attach any pertinent documentation or screenshots.
Let us know what you told them, and if you have not already done so, inform them that you are making the report to the Equal Opportunity & Title IX office, and they will receive outreach via email from our office.
If you respond via email, you can ‘CC’ our office.
The Equal Opportunity & Title IX office will acknowledge receipt of your email/mandatory report, ask for additional information if needed, and if not, this will end your reporting obligation.
The Equal Opportunity & Title IX office will reach out directly to them to offer support and resources.
Submit Mandatory ReportInformation for Mandatory Reporters
What does being a “Mandatory Reporter” mean?
All UT employees are considered “mandatory reporters” and must report complaints related to sexual assault, misconduct, discrimination, and/or harassment to the Equal Opportunity & Title IX office.
What should I do if someone discloses a reportable incident?
As soon as you make the determination that they are telling you about a Title IX Sexual Harassment, Sexual Misconduct, or Discrimination/Harassment report, you should stop the conversation to let them know that you are a mandatory reporter and anything they tell you will need to be reported to the Equal Opportunity & Title IX office. Even if they stop their report, you are still obligated to make a report.
As you are required to make a report to the Equal Opportunity & Title IX office, you do not need the case details as we will get those directly from the individual. We want to avoid traumatizing them by telling their story multiple times.
Connect them to the Equal Opportunity & Title IX office. Depending on the nature of their disclosure, you may want to walk them to our office. We can meet with them and assess immediate counseling and/or safety needs.
MINORS: Consistent with Utah Code Ann. § 62A-4a-403, anyone who reasonably suspects any incident of sexual harassment or abuse involving a minor shall immediately report it to campus police or the local police department. Employees who become aware of allegations involving a minor shall notify the Title IX Coordinator and their supervisor that they have reported the allegation to the police.
If you learn of the incident in an email, you can forward that email to the Equal Opportunity & Title IX office by responding to the student’s email to let them know that you are a Mandatory Reporter and are required to notify our office. If you ‘CC’ our office on that email then we will have their report, your reporting requirement will have been met, and they can respond to our email address. Please provide the names & UTID numbers of all parties.
If you learn of the incident in an assignment, you can email the Equal Opportunity & Title IX office, attach the assignment, and your reporting requirement will have been met. Please provide the names & UTID numbers of all parties.
You have 24 hours from learning of the incident to report it to the Equal Opportunity & Title IX office. You can report your concerns using any of the following methods:
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- Email TitleIX@utahtech.edu.edu
- Call 435-652-7747
- Walk them to our office at HCC 579
How does a mandatory reporter respond to the complainant's email report and inform the Equal Opportunity & Title IX office?
Respond to their email report with an email, and “CC” us at TitleIX@utahtech.edu so we know when they informed you, what they reported to you, and what your response was to them. If you were informed in an assignment, please attach the assignment to the email.
Below is a sample email template that you may use:
Thank you for confiding in me. As you may or may not know, I am a mandatory reporter and all claims of sexual misconduct, sexual harassment, domestic/relationship violence, stalking, discrimination, harassment, or retaliation must be reported to the Equal Opportunity & Title IX office.
Although I am here to support you as your professor/ staff member, the investigation and support services will come from their office.
Someone from their office will be reaching out to you to offer support and resources. We all want you to succeed in your personal life and in school.
I encourage you to reach out to their office and utilize their services. They will be able to connect you to UT Resources and Community Resources as appropriate.